IT STEERING COMMITTEE MEETING
Wednesday, December 4th at 10:00 a.m.
Wayne A. Reaud Building #312
Meeting called to order by Mr. Craig Ness at 10:04 a.m. and adjourned at 11:05 a.m. Attendees: James Marquart, Craig Ness, Priscilla Parsons, Vicki McNeil, Brenda Nichols, Arne Almquist and Joe Nordgren |
ITEM |
ACTION TO BE TAKEN/COMMENTS |
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Craig Ness motioned to approve the minutes as written by Mariah Williams. |
1. Continued IT Strategic Planning Discussion |
Active Projects |
□ Continuation of Information Technology Strategic Plan Overview Presentation |
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Completed Projects |
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Upcoming Projects |
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□ Alignment with draft Íæż½ã½ã Strategic Plan Overview |
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General |
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Additional Input: □ IT Steering—Administrative Support; information vs. information technology; risk management; remove product/vendor specific references □ Dr. Evans—Support for data-based decision making; anticipating of security threats; multi-modal delivery of instruction (online) □ IT Management—PM Training (per HR); Service Level Agreements; campus BYOD □ Priscilla worked with Dr. Almquist to create a 4th goal. Updates: □ Proposed mission statement updated to include administrative support. □ Wording updates to Goals 1 & 2 □ Removing “and” from “information and technology” to read “information technology”. □ Provide Systems and infrastructure for enhanced data-based decision-making. The purpose of this goal is to better differentiate Information Technology and Management Information and Analysis □ New objectives added to Goal 1- Strategy 1 Objective 1 □ Obj. 1d: Migrate to Banner 9 Self Service as modules are released by Ellucian □ Goal 1- Strategy 1- Objective 2 reworded to remove “data-based capabilities” to now read as “Increased system-based capabilities of departmental personnel. □ Goal 1- Strategy 1- Objective 4 and Goal 1- Strategy 1- Objective 5 were combined with added objectives: o Obj. 4a: Develop top specific Banner Training programs o Obj. 4b: Enhance campus-wide training and support for Microsoft O365 product suite (teams, etc.) o Obj. 4c: Provide project management fundamentals training program for administrative units □ Goal 1- Strategy 2- Objective 1 moved to Goal 3- Strategy 2- Objective 1 to change emphasis of customer service management to operational services □ Added Goal 1- Strategy 2- Objective 5: Executive Support Function □ Goal 1- Strategy 2- Objective 6a was moved to new Goal 4 □ New Goal 2- Strategy 1- Objective 4 regarding establishment of research technology committee
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1. Student Issues |
□ None to Report |
2. Priscilla Parsons |
□ Monthly Status Report Discussion |
3. James Marquart |
□ None to Report |
4. Craig Ness |
□ Suggests posting of application/software list be permissible for each department □ Priscilla to later work with Director of Budget to adopt a standard financial plan for information technology software and applications on an annual basis □ Goal 2- Strategy 3- Objective 1B is covered in Objective 1 □ Strategic Plan Strategies and Objectives to be discussed with Faculty Senate |
5. Brenda Nichols |
□ Digital Learning to be included in system integrations with other groups |
6. Arne Almquist |
□ Ridding redundancy within inventory of software across campus will help cut costs □ There is no system to track the application checkups |
7. Vicki McNeil |
□ None to Report |
8. Joe Nordgren |
□ None to Report |
Next Meeting |
Wednesday, February 5th, 2020 10:00 a.m. Wayne A. Reaud Building Executive Conference Room #312 |